Advice: Sending E-mail to Palo Alto City Council

You can send comments via e-mail to the members of the Palo Alto City Council. E-mail to this address (see below) is automatically forwarded to all Council members who choose to be on the list. The City Clerk also receives a copy of the e-mail and makes hardcopies for all Council members.

The packet of documents for the Monday night meeting is given to Council members on late Friday afternoon. The deadline for inclusion in this packet is Thursday noon (please confirm for yourself - this occasionally changes). E-mails received before this deadline are supposed to be included in the hardcopy packet. Hardcopies of those received after this deadline are given to Council members just before the beginning of the meeting. You are well advised to send your email as early as possible, but last minute emails may reach Council: Ones sent as late as 4 or 5pm on Monday are likely to given to Council in time for the meeting. However, don't expect Council members to have the opportunity to give your message more than a quick scan.

Details

Address: City.Council@CityOfPaloAlto.org
(capitalization is optional).

Subject Line: A good subject line includes

• the date of the Council meeting
• the item number on the agenda.
  You can find the item number by going to the City's web page www.CityOfPaloAlto.org, selecting the menu item for Agendas/Minutes, then City Council and then the appropriate date.
• A rough approximation of the title of the agenda item

Confirmation: You should receive almost immediately an e-mail confirming receipt of your submission. As of this writing, this email is entitled: Your e-mail to City Council was received